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Minutes of the Town Council meeting held on Monday 6th February 2006 in the Town Hall, Hungerford.
Present: M. Morgan (Mayor), D. Small, R. Desmeules, W. Acworth, G. Bullock, P. harries, D. Liddiard, M. Wilson, C. Ticehurst, R. Thompson, R. Ballard, E. Cardwell, M. Barletta, District Councillor D. Gaines and J. Hutchings (Clerk).
5 government electors and 1 representative from the Rugby Club.
Present: G. Bullock, R. Ballard, R. Hudson, E. Cardwell, D. Small (6.50) R Desmeules (6.52))
Cheques were signed by Cllrs Bullock and Hudson and audited by Cllr Cardwell.
06/007 Proposed: Cllr Hudson, seconded: Cllr Ballard, that the Hungerford Cricket Club should receive a grant of £350
for the financial year 2006-07.
original grants meeting and therefore it was discussed and decided at this meeting.
1) Avian ‘flu: an avian ‘flu and ‘flu planning group has been formed to develop a civil contingency plan.
2) The budget for 2006-07 is increased by 2.9% from this financial year. A meeting on the 3rd March 2006 will
confirm and approve this.
3) Extended Schools Project: governor’s team, working party and advisory group have been appointed. Two people are being sought to sit on the governing body; Cllr Morgan volunteered.
4) Local Development Plan: this goes before the Executive on Thursday. Cllr Gaines will make a report on the
plan at the next meeting.
5) A338 Hungerford Newtown: the southbound sign is working but the status of the northbound sign is uncertain.
6) District Councillor’s Surgery to be held on the 18th February 2006, Cllr Morgan will accompany Cllr Gaines.
-Cllr Cardwell reported that Car Park CP3 and CP5 lights not working and that there is one broken shade.
-The Cardboard Bank is being emptied weekly but users are not breaking down the cardboard sufficiently resulting in
some of it not going into the Bank but being left on the ground around the receptacle
-Cllr Desmeules report that the sign outside the bookshop is bent and that the bookshop owner would like it removed.
-Cllr Acworth reported two more accidents on the A338 near the nursing home.
- Cllr Bullock raised the subject of the new Library and the possibility of the Council having an office there.
Cllr Bullock asked Cllr Gaines to keep promoting the idea. Christine Owen and Carolyn Murison (WBC) think it is feasible. Cllrs Gaines and Mole are meeting with others on Friday to discuss the Library plan. It was suggested that the 2010+ group should be involved in this.
Cllr Gaines will endeavour t to get the best building possible for Hungerford. Two stories would be ideal but funding is not available for this. Cllr Acworth suggested that it might be an ‘add-on’ at a later stage.
It is hoped that the Library will be completed by April 2007.
1) Apologies for absence
Apologies were received on behalf of Cllr Scorey (unwell)
2) Declaration of Interests
Cllr Small declared an interest is agenda items 4(5) and 9 as he is solicitor to the Football Club
Cllr Thompson declared an interest in agenda items 7(ii) & 8 as he is a member of the Theatre Club
Cllr Bullock declared an interest in agenda item 7(ii) as she is a member of the PCC
Cllr Cardwell declared an interest in agenda item 7(ii) as she works for the Primary School and her son is
a member of Hungerford Juniors FC
Cllr Morgan declared an interest in agenda item 7(ii) as he is Chairman of the Hungerford Town Band
Cllr Barletta declared an interest in agenda item 7(ii) as he is a member of St Lawrence Bellringers
3) Minutes of 9th January 2006
06/008 Proposed: Cllr Desmeules, seconded Cllr Bullock agreed. Part two minutes were taken by Cllr. Bullock
06/009 Proposed: Cllr Bullock, seconded: Cllr Cardwell. Agreed. Both sets of minutes were signed by Cllr Morgan
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4) Matters Arising
(1) from last meeting: no matters from last meeting
(2) Local Development Framework Monitoring Report – for information
(3) Community Safety Awareness Raising Session Tuesday 16th February 2006 : Cllr Harries to attend
(4) District Parish Conference Tuesday 28th March 2006 – same date as March RAWM meeting.
Cllr Cardwell, Chairman of RAWM, agreed that the meeting should be moved to Monday 27th March
so that Cllrs Thompson, Ticehurst, Wilson, Liddiard and Harries can attend.
(5) CLM letter re: Hungerford Town Football and Airwave 02 Ltd: Cllr Small explained that the land
Registry is due to a change in law. He suggested that Council should consider same for TC land.
5) Mayor’s Report
The Mayor attended the following:
January 10th AGM Tuesday Club, Corn Exchange
10th Police Forum, British Legion
13th Poppy Day Presentation
17th Launch of 2010+ Town Plan, British Legion
25th Presentation Junior Rugby Tag Team Competition. Cllr Ballard also attended.
Inspector Edwards TVP to attend the Annual Parish Meeting Thursday 23rd March 2006
6) Reports from Chairmen:
Reports were given by : Cllr Small, Finance & General Purposes Committee
Cllr Cardwell, Recreation, Amenities & War Memorials Committee
Cllr Hudson, Highways & Transport Committee
Cllr Harries, Environment & Planning Committee
Cllr Thompson gave a report on behalf of the Newsletter group. Cllr Thompson offered to email a copy of the
first issue to any Cllr requiring it. The first issue now runs to eight pages. Geoff Adams of the Adviser
explained the distribution of the publication. The Adviser produces 7-8,000 copies a week and these are delivered to Hungerford, Marlborough, Chilton Foliat and Manton on a weekly basis. Hungerford
Newtown receives copies every six weeks. No deliveries are made to outlying areas. Cllr Thompson will
co-ordinate distribution.
06/010 Proposed: Cllr Liddiard, seconded: Cllr Wilson, the adoption of eight pages on a one off basis (i.e. first issue
only) and must be produced within budget. Agreed.
7) Development at the Triangle Field
06/011 Proposed: Cllr Ticehurst, seconded: Cllr Acworth, to suspend standing orders so that Jeremy Smeddle, Rugby
Club representative can answer questions put by Cllrs. Agreed.
Cllr Harries asked why the latest planning application was made in the name of Hungerford Town Council and not the Rugby Club. J. Smeddle was not sure why this had happened.
Cllr Harries asked about financing of the project by the Rugby Club. Cllr Small said that the Finance & General Purposes committee are satisfied that funding is available.
Cllr Hudson stated that the plan was put forward under the Town Council name but Councillors had not seen the
plan before submission and therefore were unaware of the plan.
Cllr Ticehurst thinks that there are issues re security and the length of time for building.
Cllr Small thinks that conditions relevant to the first plan should also be conditions of the latest plan. He thinks
that this plan will be passed with conditions applied.
J. Smeddle thanked the Council for its help and advice. He said that the current plan has only small amendments and that perhaps that is why it had been submitted under the Town Council name.
The Club has a sub-committee working on a business plan for when the extension is complete. Funding is being applied for: the first grant application has been made to the Greenham Common Trust. Until planning
permission is granted funding via land-fill option is not possible. The Club has appointed a contractor and J.Smeddle with speak to him about security.
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Cllr Thompson asked where the Council’s liability started and where it ended.
Cllr Cardwell said that security needs serious consideration.
Cllr Acworth was concerned with the look of the building.
06/012 In view of the many unanswered questions Cllr Small proposed a special Finance & General Purposes committee meeting to which all Councillors and the Rugby Club are invited. Seconded: Cllr Bullock. Agreed.
Date set for Monday 13th March 2006, at 7.30pm.
06/013 Proposed: Cllr Hudson, seconded: Cllr Barletta that a letter should go to WBC Planning Department requesting that the extension plan should carry the name of Hungerford Rugby Club and not the Town Council. Agreed.
8) Financial Matters
06/014 i) Proposed: Cllr Hudson, seconded: Cllr Wilson that the accounts in the sum of £4305.37 be authorized
for payment. Agreed.
ii) Approval of grants for Financial year 2006-07
Cllr Barletta asked for grants and s137 to be defined. Cllr Small and the clerk explained.
06/015 Resolution proposed: Cllr Liddiard, seconded: Cllr Ballard that the Council in pursuance of the powers
conferred by s137 of the Local Government ACT 1972 and being of the opinion that the expenditure
satisfies the requirements of that section, the Council approves expenditure in the sum of £9,150 in respect
of: Alzheimer’s Society £1,000 Berkshire Multiple Sclerosis Therapy Centre £450
Hungerford Blind Club £ 200 CHAIN £750
CRUSE £ 200 Hungerford Archers £100
2nd Hungerford Brownies £ 100 Hungerford Camera Club £250
Hungerford Cricket Club £ 350 Hungerford Rugby Club £600
Hungerford Twinning £ 400 Hungerford Juniors FC £200
Ladybug Toddler Group £ 150 St Lawrence Bellringers £300
St Lawrence Church £ 500 Relate Berkshire £150
Samaritans £ 500 Thames Valley Air Ambulance £1000
14:21 Time to Talk £ 200 Tuesday Club £500
Morley Lunches £ 750 MacMillan Cancer Relief £500
Late applications 2005-06: in the sum of £800
Hungerford Bowling Club £300
2nd Hungerford Brownies £100
Ladybug Toddlers Group £200
St Lawrence Bellringers £200
HTC grants 2006-07 in the sum of £3,800 under LGA 1972 s145 and s142
Community of Hungerford Theatre Club £1,000
HADCAF £1,500
Hungerford Town Band £1,000
Citizens Advice Bureau £ 300
Grants were not awarded to Hungerford Primary School, Boxford Masques and the Royal British Legion
Agreed
iii) Adoption of Financial Regulations
06/016 Proposed: Cllr Bullock, seconded: Cllr Wilson. Agreed.
9) Proposed Mobile Telecommunications Facility for Hutchison 3G UK Ltd
Cllr Barletta suggested that this should go to public consultation. To be discussed by RAWM committee.
10) Protocols to be adopted for Annual Parish Meeting – 23rd March 2006
Cllr Thompson asked what form the meeting usually takes. The Mayor explained the protocols in regard to agenda, speakers, and chairman’s reports.
Cllr Acworth asked for nameplates with committee membership displayed
Cllr Liddiard left the meeting 9.40pm
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11) Risk Assessments
Cllr Harries will be preparing the risk assessments in time for adoption at the March meeting.
Meeting closed: 9.45pm
Date of next meeting: Monday 6th March 2006
Signed…………………………………
Mayor
6th March 2006