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Minutes of the Town Council meeting held on 8th May 2006 in the Town Hall, Hungerford.
Minutes of the F & GP meeting held at 6.30pm
Present: D. Small (Chairman), R. Ballard, G. Bullock, E. Cardwell, R. Scorey,, R. Hudson, and J. Hutchings (Clerk)
Declarations of Interest: D. Small personal interest in the Cricket Club
G. Bullock personal interest in St. Lawrence Church and CHAIN
E. Cardwell personal interest in Hungerford Jnrs FC
R. Scorey personal interest in the Hungerford Theatre Group
Cheques were signed by Cllrs Bullock and Small. Auditor: Cllr Ballard.
NB: Cheques in payment of grants for St. Lawrence Church and the Cricket Club were signed by Cllr Cardwell.
The Clerk to write on behalf of the Council to Mrs Jennings to thank her for catering for the Mayor’s Reception.
Meeting closed: 7.00pm
Council Meeting commenced 7.25pm
Present: M. Morgan (Mayor), R. Ballard, D. Small, E. Cardwell, G. Bullock, R. Scorey, R. Hudson, P. Harries, D. Liddiard,
M. Wilson, R. Thompson, C. Ticehurst, M. Barletta, R. Desmeules, W. Acworth and J. Hutchings (Clerk)
2 members of the public.
Apologies from Cllr D Gaines as she is unable to attend to give her report. Cllr J. Mole will give the report later in the
meeting.
1) Apologies for absence
There were no apologies for absence
2) Declaration of Interests
There were no declarations of interests
3) Minutes of 3rd April 2006
06/031 Proposed: Cllr Bullock, second: Cllr Liddiard. Agreed.
Cllr Cardwell’s name had been omitted in the attendance list. It was handwritten in and initialled by Cllr Morgan.
The minutes were signed as a true and accurate record by Cllr Morgan.
Matters Arising:
06/032 Proposed: Cllr Bullock, second Cllr Ticehurst, that Adventure Dolphin should receive the sum of £50.00 in recognition
of its voluntary two day litter pick around Hungerford. Vote: 14 in favour. 1 abstention.
4) Election of Officers
06/033 i) Mayor : Nomination of Cllr Gwynneth Bullock Proposed: Cllr Liddiard Second: Cllr Wilson
Vote by show of hands – Unanimous. Cllr Bullock duly elected as Mayor.
06/034 ii) Deputy Mayor: Nomination: Cllr Roger Ballard Proposed: Cllr Harries Second: Cllr Cardwell
Vote by show of hands – Unanimous. Cllr Ballard duly elected as Deputy Mayor
iii) Chairman of Finance & General Purposes:
06/035 Nomination: Cllr David Small Proposed: Cllr Harries Second: Cllr Thompson
06/036 Nomination: Cllr Maurice Barletta Proposed: Cllr Hudson Second: Cllr Wilson
Vote by show of hands: Cllr Small 9 in favour
Cllr Barletta 5 in favour There was one abstention.
Cllr Small duly elected as Chairman of Finance & General Purposes
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5) Appointment to Committees and Outside Bodies
Only minor changes to committee membership. Cllr Ticehurst has resigned from E&P and joined H&T,
Cllr Bullock has resigned from E&P, H&T and RAWM as she is now Mayor and, therefore, ex officio
member of all committees.
Cllr Liddiard has become a representative for Agenda 21 & West Berks AONB
Cllr Bullock is now link councillor for CCB
Cllr Harries is the representative for the Canal Users Forum
Cllrs Thompson, Small & Morgan have joined Cllr Ballard as representatives of Croft Field Project and
Youth & Community
Cllr Hudson is representative for Berkshire Transport
Cllrs Ballard, Cardwell and Thompson are representatives for the Police Consultative committee
Cllr Liddiard wishes to be representative for Hungerford Fire Service; Ron Tarry to be asked if his representation is
for a fixed term.
District Councillor’s Report
Commenced at 8pm and was presented by District Cllr James Mole
- request for two Councillors to join Cllr Mole on Sunday to identify sites for Vehicle Activated Signs
- in respect of the seats outside the Down Gate public house, WBC cannot condone this but officers
will not do anything unless there is a formal complaint from a member of the public. Cllr Mole has
requested that the landlord does not allow hot drinks to be taken outside to the tables in the
interest of safety.
6) Accounts for Authorization
06/037 Proposed: Cllr Liddiard, second: Cllr Harries, that the accounts in the sum of £44,835.47 be authorized for
payment. Agreed.
7) Council Office in the new Library
Cllr Small thought a decision should not be made until a large scale map is received to plot usage/setup
of the room, as he felt that there might not be enough space.
Other councillors thought the plan should go ahead as:
i) it will be a good ‘shop window’ for the Council
ii) the present office can only host small meeting
06/038 Proposed Cllr Wilson, second: Cllr Barletta, that the Council wishes to take space in the new library for
use as a Council Office. Vote: 13 in favour, 1 against, 1 abstention. The Clerk will write to Christine Owen
to confirm the Council’s decision.
Cllr Thompson asked which committee would be responsible for the project. It was decided that it was
the responsibility of the Finance & General Purposes committee.
8) Adoption of Standing Orders
A grievance procedure needs to be added to the standing orders.
06/039 Proposed: Cllr Scorey, second: Cllr Harries, that the Finance & General Purposes committee develop
a grievance procedure to be included in the standing orders. Agreed unanimously.
Website: section 27 needs to be reviewed and edited.
9) Future Leisure Arrangements
06/040 Proposed: Cllr Bullock, second: Cllr Harries, that a special meeting should be held with representatives
of West Berkshire council to discuss future leisure arrangements. Vote: 13 in favour, 2 abstentions.
David Appleton and Adrian Jones to be approached.
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10) Hanging Baskets
Cllr Desmeules presented a document for Councillors to read. The proposed scheme involves the Council
and the Chamber of Commerce. Retailers would pay for baskets to be displayed outside their premises
and would be responsible for watering them.
Cllr Desmeules asked if the Council would buy four hanging baskets for display on the Canal Bridge and
(as an experiment) one around a pole. The Chamber of Commerce will fill the baskets and, as yet, there is no
costing available for the watering. In the winter the brackets for the baskets will be kept in the Christmas
Light store. Scheme to be discussed by the Highways and Transport committee.
11) Outgoing Mayor’s Report
Cllr Morgan attended: The Ale Tasting and was guest of honour at the Hocktide Celebrations.
Also attended an end of term service for John Chapman (outgoing Chairman
of West Berkshire Council) at Douai Abbey.
Meeting closed: 9.35pm.
Signed………………………………………
Mayor
5th June 2006