Minutes of the meeting of the Environment and Planning Committee held on Monday 25th January 2010, at 7 pm in the Corn Exchange Complex, Hungerford. 

Present:  Cllrs Booth, Buckwell, Cardwell, Harries, Wilson, Acworth, Hudson, Liddiard, Bullock, Gaines, Wynell-Sutherland, Parry, Crane.  2 members of the public (Messrs Thompson & Ticehurst), Clare Hardy NWN

Before the meeting began, Cllr Booth apologised for her unfortunate opening remarks at the last meeting, which she said were not meant to offend.

1. Apologies for absence:  Cllr Ravenhill

2. Declarations of interest:  none

3. Minutes of meeting held on 11th January 2010:  It was felt that the minutes needed reviewing.  They will therefore appear on the next E&P agenda for approval.

4. Matters arising from meeting on 11th January 2010

Cllr Booth asked if members would prefer to discuss the above meeting now or at a Part 2 meeting.  A Part 2 meeting was suggested, and the following comments were also made:  Mr Scorey (Chair 2010+ Committee) is organising a meeting in the Town Hall on Thursday 28th January.  Cllr Harries said we should go to the meeting with a clear understanding.  However, it was pointed out that this is to do with 2010+.  Discussion was held on whether the 2010+ Plan is outdated.  Cllr Cardwell said that the Plan is still relevant and that many of the Plan’s objectives have been met, and planning is only one part of the whole Town Plan.  Cllr Gaines reminded the committee that, at the meeting on 11th January, she mentioned all those things which were contained in the memorandum from Ms Peddie, but no-one took any notice.  It was agreed that the 2010+ Plan needs to be refreshed, but that it was not Hungerford Town Council’s responsibility alone but a community involvement led by the 2010+ Committee. 

Cllr Liddiard, and Messrs Thompson and Ticehurst left at 8 pm.

5. Planning applications

09/02504/HOUSE

53 Priory Avenue – Mr & Mrs Chris Hall

Demolition of single storey structure, proposed 2 storey extension, rear single storey extension and single garage.

Proposed No Objection by Cllr Wynell-Sutherland, seconded by Cllr Harries, 1 objection, rest in favour.

6. Case Officers reports:  no action

Gel-bags for flood alleviation, distribution, etc:  Bags were delivered today, and are awaiting their storage bin.  A Memorandum of Understanding (releasing the Fire Dept from liability for distribution) has been drawn up and sent to the Fire Station for approval.  Cllr Buckwell proposed that the Clerk be empowered to sign the MofU, seconded by Cllr Cardwell, 1 abstention, rest in favour.  Questions on policy which need to be resolved are: 

         How to deliver them to residents

         They are re-usable, so how do we record their delivery and return

         Who will hold the key to the storage

         How do we gain entry to the Fire Station

         How to advertise in the town (Open Door?)

7. Risk Assessments:  nothing to add

The meeting closed at 8.15 pm