Minutes of the Finance and General Purposes committee meeting held on the
24th January 2007, in the Magistrates room, Corn Exchange, Hungerford.
Present: D. Small, R. Ballard, R. Scorey, R. Hudson, G. Bullock, P. Harries and J. Hutchings (Clerk)
1) Apologies for absence
Apologies were received on behalf of Cllr Cardwell
2) Declaration of Interests
Cllr Small declared a personal interest in the Cricket Club grant application
Cllr Bullock declared a personal interest in the St Lawrence Church grant application
Cllr Harries declared a prejudicial interest in the Bowling Club grant application
Cllr Ballard declared a personal interest in the Young Fire Fighters grant application
3) Minutes of 13th November 2007
07/F001 Proposed: Cllr Small, second: Cllr Harries. Vote 5 in favour, 1 abstention (not present at last meeting)
Agreed. The minutes were signed as a true and accurate record by Cllr Small.
i) Matters Arising: Standing Orders – to be distributed at the end of August in preparation
to review at the 11th September 2007 meeting.
4) ‘An Inconvenient Truth’
All details are in place for the showing of the film on Thursday 15th February 2007. Flyers have been
distributed.
5) Town Council Office
i) Termination of existing lease: The lease has a break date of the 26th December 2007,
which means the break notice will need to be invoked by the 24th June 2007 at the latest.
The Library should be completed by September 2007, this gives a potential situation
of the Council needing to pay one quarters rent on the old lease and at the same time pay
one quarters rent on the new lease.
ii) Lease for office in the Library: Cllrs Small, Bullock, Harries and the Clerk to meet
during February to discuss the draft lease.
6) Lottery Application re Library Garden
A standing order needs to be written to cover emergency circumstances where something urgent needs
to be discussed that is not on an agenda.
As yet there is no response to the 2010+ group’s application for a grant to provide a garden area at the
new Library.
7) Clerk’s Contract of Employment
An update was given to the committee. Cllr Small will draft version 6 and then discuss it with the Clerk.
8) Grant Applications
The following grants were agreed:
S137 Grants
Alzheimer Society £500 CHAIN £1000
CRUSE £250 H/fd Archers` £150
H/fd Blind Club £200 H/fd Bowling Club £300
2nd H/fd Brownies £100 H/fd Camera Club £250
H/fd Cricket Club £300 H/fd Round Table £500
H/fd Town FC £300 H/fd Town Juniors FC £300
H/fd Young Fire Fighters £500 Ladybug Toddler Group £150
Macmillan Cancer Support £500 MS Therapy Centre £350
Morley Lunches £300 RELATE Berkshire £200
Samaritans £500 St John Ambulance-H/fd £500
St Lawrence Bellringers £350 St Lawrence Church £750
TV & Chiltern Air Ambulance £500 14:21 Time to Talk £200
Tuesday Club £500
TOTAL s137 Grants £9,450
- 2 -
Hungerford Town Council Grants
Community Theatre of Hungerford £1000
HADCAF £1750
Hungerford Town Band £1500
Citizens Advice Bureau £ 400
Total HTC Grants £4,650
Remaining s137 grant balance £550.
Remaining HTC grant balance £350
9) Practice and Procedures
Cllr Harries stated that any letters sent out on Council headed paper should go through the Clerk.
He also believes that any letter written on behalf of the Council should go through the Clerk.
10) Risk Assessments
Nothing to update.
Meeting closed: 9.35pm
Date of next meeting: Wednesday 11th April 2007
Signed…………………………………..
Chairman, Finance & General Purposes
11th April 2007