Minutes of the Finance and General Purposes Committee Meeting held on the 11th April 2007 at 7.05 pm in the Magistrates Room Corn Exchange Hungerford
[1]Present :- D Small - Chairman ; Cllrs Ballard; Hudson; Bullock; Harries
[2]Apologies for absence were received and accepted from Cllr Cardwell and Scorey and it was noted that no Interests had been declared.
Minute Agenda No
|
07/F002 |
3 |
Minutes of Previous Meeting
Clr Hudson proposed and it was Seconded by Clr Harries and carried that the previously circulated Minutes of the last meeting of the Finance and General Purposes Committee dd 24th January 2007 be signed as a true and accurate record.
Members were reminded that they had a responsibility to maintain certain paths in the Town |
|
|
|
|
|
07F003 |
3i |
Standing Orders – It was noted that a query arose from Council about procedures and Memebers were advised by the Locum that their Standing Orders covered the issues raised |
|
|
|
|
|
07/004 |
4 |
End of Year accounts; transfer of money into the Business Account, end of Year cheques ; income stream data and Chairs Report
In respect of Income information which Members had been asking for the Locum advised that any Member could see the paying book which journalised income paid in.
The Locum pointed out that the RAW Committee had sought to carry forward certain items and this had tacit agreement from Council. The reason for this was that the Locum had not identified all the accounts/invoices which needed to be settled
The Locum had prepared another cheque list, tabled at the meeting; for signing, which was approved; subject to amendment of addition.
The matter of maintaining adequate balances on the business account was raised by the Locum. It was conceivable the business account could be overdrawn at some point in time due the present circumstances. It was resolved that Chairman and Locum take the necessary action to stop this and obtain the Internal auditors approval
|
|
|
|
|
|
|
|
|
|
07/004a |
|
Insurance - the Chair gave leave for the Locum to raised this item. It was noted that a letter had been received from the Council Insurers that Councillors would be covered for doing jobs on behalf of the Council and that the letter ought to be circulated to Chairs. |
|
|
|
|
|
07/004 |
5 |
Town Council Office - It was Resolved that matter should be a standing agenda item until it had been resolved. It was recognised that there may be a delay in the building being completed . It was also agreed that a Working Party comprising the Chair and Clrs Harries and Ballard meet at a mutually convenient time to review the matter of the lease and report back at the next Council Meeting.
|
|
07/005 |
6 |
Grounds Staff Remuneration – it was agreed to defer this item so that the Chair of the RAW Committee could speak on the matter. At which point the Meeting concluded at 2005 hrs |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|