Mins070424

Minutes of a Meeting of the Recreation and Amenities and War Memorials   Committee held on the 24^th April held in the main Hall of the Corn Exchange at 7 pm 

Present Cllr Cardwell Chairman Cllrs Ballard, Liddiard , Small, Bullock , Scorey ,

Mr Beard & Mr Mills

A7/

RA7/016	Apologies for absence  were received and accepted from  Cllr Wilson and Mr Tarry and Mr Bell
RA7/017	Declarations of Interest - a Declaration of interest was declared by Cllr Cardwell in respect of the Triangle Field and Cllr Storey in aspect of playground ground installation  item RA/019 -     Under this heading the Locum Clerk apologised to Mr Beard for him getting his Agenda late
RA7/018	Minutes of a Meetings  - The Minutes of a Meeting of the Recreation and Amenities and War Memorials   Committee held on the 27^th March 2007 were approved as a true and accurate record subject to the following  amendments :- That Mr Beard was not requested to get a second quote. The clerk was therefore asked to obtain a further quote from Broadmead Services and one other company.
RA7/019	Triangle Field  -  Members noted the feedback from Cllr Harries and Cllr Small and Mr Beard to the effect that :- 1. the ground was very hard for sowing still 2. that Cllr Small had met with the WBC legal team in respect of the under lease as a result of which work ought to be  able to go ahead early May 2007 3. it be agreed that six special keys will be  keys will be cut and let out to specific clubs for a returnable deposit of twenty pounds 4. that Cllrs Ballard and Harries actions over the security matters be confirmed 5. that he key box can be used in Town office 6. the sub Committee deal with the matter of the Cesspit  containment/disposal.
	Members then discussed in depth the need to get the ground in shape for the tournament i.e. seeding and cutting.   It was noted that Mr Beard had encountered a problem with the mower - Min 7/004b refers - which he was trying to resolve.   It was Resolved that  in order to create a good grass playing surface the Chair be authorised to follow up a quote from to do one or two cuts prior to the tournament. In addition in respect of seeding it was Resolved that this would happen once the ground was soft enough, i.e. after rainfall.
	at this point in time Mr Beard and Mrs Mills left the Meeting
RA7/020	Bulpit Lane -  presentation of Plans and Signing of Agreement with Lottery and WBC  -
	At this point in time Cllr Scorey left the Meeting  Members noted the receipt of Minutes of a Meeting of the Play Ground Sub Committee held on 30^th Mar 2007
	The following were present S Souden WBC, Cllr Gaines WBC, Cllrs Cardwell, Ballard, and Bullock HTC.  The meeting dealt with providers. As a result of these Minutes and viewing two plans it was Resolved that  the Lappsett plan be used to consult publicly on the provision of play facilities for this site At this point Cllr Scorey return to the Meeting It as further Resolved that the agreement with the WBC/Lottery be completed by the Clerk when the applicable paper work had been received and had been commented upon by Cllr Small. Further it be noted that there was minor cost implication for insurance for at least five years the start of construction for the equipment and site and replacement of any damaged equipment.   The Clerk assumes that Member will take this Agreement on board when they look at the Council over all over all site Management at the September meeting. It was also noted that Cllr Cardwell would see consult with both Hungerford Primary School and the Youth Council.
RA7/021a	War Memorial - Recreation Ground - Skate board park, Bridge St Memorial, St Lawrence’s, St Saviours and the Tragedy Memorial. It was agreed :- to note that that 20^th Anniversary of the “Tragedy” was approaching  and that its  maintenance should be an Agenda item for the next Meeting to note that a letter to AS Contractors had been issued for them to maintain St Saviours and Smitham  Field on the same basis as last year the St Saviour Cemetery Gates be an Agenda item for the next meeting that wooden stakes were necessary to stop parking on the grass near the hammer head turn in St Saviours Members discussed the issues of rabbits their effect on stability of memorials and agreed to discuss this again at the next meeting when quotes had been obtained to carry out the suggested works. Further to Min RA010 Members discussed the need to pollard certain trees and deal with other tree problems.  It was agreed that Cllr Bullock would contact Mr Handy for prices and discounts and the Chairman, deputy and Cllr Bullock would discuss.
21b	Skate Board Park - at this point Cllr Small left Further to Min RA7/08 it was noted that Cllr Harries would liase with Cllr Scorey to carry out a minor repair on the Skate Board frame as highlighted in the latest ROSPA report. Cllr Ballard had arranged for goal, at the wreck, to be removed by the Fire Brigade. It was noted that Cllr Ballard was pursuing the likelihood of obtaining a grant to replace goal posts. Richard Cripps had been asked to supply a quote for the repair to the damaged fence at the Skate Board Park and this should be an Agenda item for the next Meeting.
Min 21b contd	Members thanked Cllr Storey  for her generous offer to provide a Net Ball Chain for the site and Cllr Harries said he would set it in place Members went on to discuss the alarming level and type of obnoxious litter left at this site.  It was noted that the Chair has cleared obnoxious matter from the site. It was agreed that if litter was causing a hazard then the closure of the facility would have to be considered
	The youth Council representatives left at this point
RA/022	St Saviours - Mapping exercise by Venture Scouts on the 28^th April 2007  - Further to Min RA7/009 stability of graves and survey - Members were reminded that they had agreed to make a donation for equipment to them for doing this work
RA7/023	Climate Change - It was noted that a Group was being formed in the Town in line with neighbouring settlements to look at climate Change issues.   Members also noted the implications of the Rural Communities Act 2006 Sec 40 relating to bio diversity and the two issues could impact on this Committee [and other Committees] work and management objectives.
RA7/024	Bulpit Lane  - it was noted that the Clerk has miss entered this item and play ground plans were dealt with under item  RA7/020
RA7/026	Swimming Pool House - It was noted that the Letting Agent had advised that there would be an increase in rent of twenty five pounds with effect June 2007 and that fence and guttering repairs were to be done.
	The meeting finished at 2050 hrs  and the time and date of the meeting is Tuesday 29^th May
	signed Chairman        _________________________________

016