Minutes
of the Recreation, Amenities and War Memorials committee held on 26th
February 2008 at 7.30pm in the Corn
Exchange complex, Hungerford.
Present: Cllr Cardwell, Harries, Bullock.
Also R Beard, S Mills
1.
Apologies for absence
Cllrs Nesbitt, Pope, Werrell, Liddiard, Wilson, Andy Bell, Ron Tarry
2.
Declarations of interest
Cllr Bullock stated that she is on St Lawrence’s PCC
3.
Minutes of the meeting held
on 29th January 2008
Item 15 amended to £100. Proposed
Cllr Harries, seconded Cllr Bullock, all in favour
4.
Triangle Field
The parking areas need to be extended
and after a user meeting a resolution has been agreed for the tournaments
The building is now up to internal fitting.
The cricket field will be seeded after the tournaments.
An update was given on the Club House. Internal work is ongoing,
plastering is complete, second fix on the electrics is being done, work will
done in the kitchen and the bar at the weekend. Club has got the licence,
licensing authority are visiting the premise on 27th February.
Further work to be done in the car park to make sure it can accommodate the
number of vehicles expected for tournaments in April and May. Cllr Harries and
Cllr Cardwell to meet with the tarmac company on the 25th February,
quote is to go to Cllr Cardwell. The area where the rollers are stored could
be cleared and used for additional car parking. The under lease was
signed on 3rd March at Full Council. The covered area will be used
at the Tag Rugby for the sale of refreshments, Steve Bull suggested that the
garage could be cleared and used in the future.
Letter and contract to be sent re grass cutting, needs to be cut and marked out
during the second or third week of May for the tournament on the 10th
and 11th, then cut again before the tournament on 17th
and 18th. Seeding to take place in June, seed is 3 to 4 years old,
so only likely that there will be 60% germination.
Agreed that the Saxon Triangle mower should be serviced by Fairoaks
Machinery, it should be used to cut the bottom football pitch, outside
of the cricket pitch and ??, suggested and agreed that the cost should be split
between HTC (£220) and the Cricket Club (£255). Repairs can be done by this
weekend, costs to be charged to Triangle Field. The other mower has been
repaired, needed a new battery, cost £29.
Agreed that the mowers should be serviced every year in the winter, November to
February, LB to enter in diary. Proposed Cllr Harries, seconded Cllr Bullock,
all in favour.
5.
Junior Football Tournaments
A meeting was held with Wickham
Wanderers and Hungerford Juniors as there could be additional parking there and
also in John O’Gaunt Technology College car park. Suggested that the rollers
are moved, the entrance is widened, and a post erected and signs put up to
clearly defined the entrance and exit. Parking would be provided for an
ambulance down one side. There has been a request for a static caravan for
photographs. Hungerford Tournament lease is in the office to be signed.
S. Mills left the meeting
6.
Skate Park
Cllr Cardwell and Harries met at the
skateboard park on 18/2, the area was covered in litter, metal benches are
being used as skateboard runs, the fence is damaged and requires repairs, the
equipment is starting to rot and the surfaces are loose. Repairs are being
carried out this week and a further assessment. The equipment needs painting
and it has been suggested that we organise a graffiti workshop for the local
artists. Rhino has agreed to carryout repairs up to a cost of £2000. There
are problems with broken bottles on the site, some are alcoholic, this needs to
be reported to the police by e mail and records kept. The baskets are now up
and being used. Looking at getting a rail from rhino, cost £351 plus fitting.
Repairs to the ramps and baskets have been done. Agreed that the area should
remain fenced for the time being.
7.
Tragedy Memorial
The Tragedy Memorial garden needs to
be tidied up, A Lavers is going to cut back the lavenders and shrubs to clear
the area to see how many new plants/shrubs are required.
Confirmed that A Lavers will be paid once a month
8.
War Memorial and Recreation
Ground
Roses donated by Wyevale Garden
Centre are being planted in the War Memorial Garden. Agreed a letter of thanks should be sent to
Wyevale.
The goals need to be moved on a regular basis to even out wear. Another small
moving goal is needed for the younger players. The seats are in a reasonable
condition but one needs to be repaired or replaced on the cricket pitch. The
Hurdle House will be vacated when the storage facility is built at Triangle
Field. The skip used by the cricket club, are we a user, should we be paying
for this?
There is a problem with moles on the Recreation ground, Cllr Bullock has
contacted the mole man to deal with this.
19.55 – R Beard left the meeting
9.
Smitham Bridge play area and contracts
The grass needs to be cut, a request
needs to be made to A Slatter. There is a problem with moles, Cllr Bullock to
contact the mole man. Where ground work has been carried out there are a
number stones that need to be cleared. The edges need to be defined and
cleared away. Some grass seed needs to be spread during the next few weeks.
The bank to the multi play area needs to some matting fixed to the slope and
seeded. The hedges around the park need cutting back but not trimmed down.
The swings need painting and the mechanics serviced. The benches need to be
cleaned and maybe two more added to the site.
Insurance claim needs to be processed, invoice to be sent to Cornhill. Amount
due £7,720, this could be used for the path
Trevor James has quoted for grass(£30 per cut) and hedge cutting (£30 per cut,
twice a year). Work to start straight away. LB to write to AS Contractors
thanking them and advising them we have alternative arrangements for the
future. Proposed by Cllr Cardwell that we accept the quotation from Mr James,
seconded Cllr Bullock, all in favour.
10. Bulpit Lane Play area’s complaints
The new bins need keys and emptying.
The tension on the gates needs to be reset. The ground needs to be turfed, the
area is approximately 55 square metres. There are three seats that need
painting and new wood slates. There are areas that need seeding and stones
removed. There is a requirement for at least three picnic benches. The area
could use a small slide for minors. Cllr Cardwell to contact Rebecca Scorey re
the option/cost for artificial grass. There have been some complaints from
local residents and users of the play area. Cllr Harries to update Carole
Harrison with the current situation. The placard advising that the play area
had lottery funding has been stolen, Cllr Cardwell to request a replacement
from David Hogg.
11. Bridge Street War Memorial, Rose planting
The Bridge Street War Memorial garden
is to have 20 roses planted, the roses have been given to HTC by Wyevale Garden
Centre.
12. St Saviours Cemetery (Mr James) paint gates
Brick walls need attention. Roger
Ballard to paint the gates. Trevor James has been given the contract for
maintaining the cemetery this year, the work has been split into 4 areas for
maintenance, current burials and cremation areas will be cut with immediate
effect for a cost of £105 per cut, other sections will be strimmed between the
graves and the edges cut, the bins will be emptied, the children’s graves will
be tidied and maintained, the paupers graves will be ???.
Spare soil to go in to the fenced area so that it can be used to infill graves,
this area needs some new wood panels and others need coating with preservative.
There is additional space that can be used for a parking area.
New bins are needed, Cllr Bullock to get information and costs.
A grave survey will be done, some information will be sought via Hungerford
Historical Society, this is an ongoing project.
The wooden benches at St Saviours need some tlc. The rows need to be clearly
marked, markers are £16 each, Cllr Bullock to contact Mr Sly.
13. St Lawrence Churchyard, (update on wall and gates)
The wall has been taken down, the
roots from the tree at Parsonage Farm are too big for the contractors to
remove, a lintel will have to be put across the roots. The pillar to the left
hand wall has fallen down, the bolts have rotted, but it can be welded back
together. The quote for the original work was £3,500, but actual cost will be
£6,000.
Would like to tarmac the whole driveway, have been offered for this to be done
for just the cost of the materials, £1750, as the family of the tarmac company
attend the church. HTC would like to accept the offer, but need to consult with
the PCC. Cllr Harries and Cllr Cardwell to attend the PCC meeting after which
Cllr Cardwell will get back to the tarmac company. Cllr Bullock to speak to
Rev Andrew Sayer.
Mr Mills has been contacted re the problem with moles, this is being dealt with
14. Swimming Pool House discuss rent review
The electrical work has been done,
the cost will be deducted from the rent. The tenant has to buy new batteries
for the smoke alarms. The annual rent review is due, Cllr Cardwell has spoken
to Mark Allen, suggested that the rent is increased by £10 per month. Agreed
to put the rent up to £735 per month with effect from 1st May 2008,
Cllr Cardwell to advise Mark Allen. Proposed Cllr Harries, seconded Cllr
Bullock, all in favour.
15. Accounts for authorisation
This item can be removed from future
agendas.
Amendments___________________________________________________________
______________________________________________________________________
_____________________________________________________________________
______________________________________________________________________
Signed_______________________________ Date________________________